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how to do travel arrangements for your boss

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How to schedule travel arrangements for your boss?

The details below are tips and questions to scheduling travel arrangements for your boss. Find out your boss’s preferences. Make certain the executive’s travel documents are up-to-date. Some international destinations also require visas for entry into the country. Check the itinerary carefully.

How do you plan a vacation with your boss?

Find out your boss’s preferences. Make certain the executive’s travel documents are up-to-date. Some international destinations also require visas for entry into the country. Check the itinerary carefully. Make sure that dates, times and reservations are correct.

How to prepare for an international trip with your boss?

Find out your boss’s preferences. Make certain the executive’s travel documents are up-to-date. Some international destinations also require visas for entry into the country. Check the itinerary carefully. Make sure that dates, times and reservations are correct. Are you consistent with your time zones?

How to create a travel itinerary for your boss?

One of the first and most essential steps in creating a travel itinerary for your boss is understanding their personal travel preferences, especially if it’s your first time booking a trip for them. You want to be on the same page from the start. Do they have a preferred airline? Or do they collect air miles for a particular airline?

How to make your boss happy when you travel?

Call up your boss and other business contacts that are about to travel and double check with all the details so that they have a happy journey without issues.

How to cut business travel costs?

Make a comparison with the top travel sites for hotels, flights and other services that are offered at discounted rates .This is the best way to cut business travel costs.

What is Triplt app?

Triplt are excellent apps that makes travel easy without travel materials in hand such as restaurant reservoirs, flight confirmation numbers, hotel confirmation numbers and any other paper based materials.

Why is it important for your boss to meet clients out of town?

The arrangement made for your boss to meet clients out of town is a great responsibility as your boss needs to be satisfied and happy with the journey. It can be said that planning for a trip can be a great opportunity to present your skills, capabilities, confidence to your superiors and impress them.

How to plan a business trip?

While planning a trip make sure not to assume things and communicate well with your boss so that you get to know his comfort level and make travel arrangements accordingly. Since business travel information or details are important, make sure you make preparations and list them down before proceeding with work.

What to do if your boss requires cash in advance?

In case the boss requires cash in advance make sure proper arrangements are made and cash is provided for your boss. Find out if your boss is travelling with a business contact and needs to sit beside him, if he requires a meeting room, if he is about to do a conference then make preparations accordingly. 10.

Why should hotel contact numbers be provided to the boss?

The hotel contact numbers should be provided to the boss in case the boss or their spouse needs it for many reasons. Added information for your boss can be to mention a few best restaurants by the hotel so that your boss would enjoy.

What to do after a trip?

After the trip, have a quick conversation with your boss about how the trip went and what you can do differently next time. Build upon each experience and continuously improve.

What is a clear plastic sleeve?

One Clear Plastic Sleeve: Condense all necessary travel documents into one clear plastic sleeve or paper-sized clear envelope. This can be a print-out of your all-in-one PDF or copies of various confirmations.

What are the hurdles in travel planning?

There are so many hurdles in travel planning, and even more when someone is actually on the road. You need to be ready for anything without waiting for your travel agent to get back to you. Last-minute changes are always a big pain (unless you like being put on hold).

What does support mean in a job?

Support – Ability to reach out for help at any point, whether its for changes, cancellations, or what have you

Who is the executive assistant of Clarity Capitol?

As executive assistant to the CEO of Clarity Capitol, Yehoshua Wertheimer understands the importance of thinking ahead when it comes to business travel:

Who is Myriam Balerio?

Myriam Balerio is the founder and writer of PA Privé. After kick starting her career as a PA and finding success as an assistant, Myriam later trained in digital and online marketing and has since combined the two disciplines in creating PA Privé, the platform through which she provides sage advice for those in the assistant profession and a network for like-mined PAs and EAs to connect. Born in Buenos Aires, Argentina, Myriam has lived in London for over 10 years and currently lives in London with her husband and French bulldog.

Can a PA make travel arrangements?

If you work as a PA, at some point you’ll likely make travel arrangements for one or more executives. Making travel arrangements for your boss can sometimes be stressful. It is important to ask the right questions to get them where they want to go. The details below are tips and questions to scheduling travel arrangements for your boss.

Do you have to have a copy of your itinerary?

You and your boss should have a copy of the itinerary.

Do you have to supply credit card information to executive travel?

If the company has its own or contracted travel service, air mileage accounts, seating preference, passport and visa expiration dates, company and personal credit card information and any special dietary needs will be in the executive’s travel profile. You won’t be asked to supply any of them.

Why do you need to include arrival gate number?

Including the arrival gate number serves two purposes: first, you may notify the driver who is picking the executive up of the gate, and ensure that you keep the driver updated of any gate changes. Second, if the gate does suddenly change —while your boss is on the flight, for example, or a last minute gate change upon arrival—your boss can quickly shoot you a text message to let you know the gate has changed. This keeps everyone informed at all times.

What to do if your boss doesn’t use a car?

If your boss does not use a private car service, include the name and phone numbers of local taxi services in each of the areas he/she is visiting. If your boss is good with their smartphone, install Uber, a car service application which allows users to request a private car.

What happens if you hop on the wrong train?

Hopping on the wrong train could cost your boss time and/or money. For example, two trains depart from Boston, South Station to Philadelphia, PA within five minutes of one another: Hopping on the wrong train could cost your boss time and/or money. The destination is the same, but the arrival times are almost an hour apart.

What time does the Northeast Regional train arrive?

The Northeast Regional is a local train arriving at almost 12PM, whereas the Acela Express arrives nearly an hour earlier. Additionally, holding a ticket for the Northeast Regional but accidentally getting on the Acela Express could cost your boss an additional surcharge once on board. If your boss does not use a private car service, …

What to include when your boss is flying?

If your boss is flying, be sure to include the departure and arrival airport with the flight and seat numbers, airline, and corresponding times. For example:

What to include when traveling by train?

If traveling by train, include the departure and arrival stations with the train’s complete name and number. Amtrak, for example, hosts a number of departures to/from the same city, some are local, and some run express. Hopping on the wrong train could cost your boss time and/or money. For example, two trains depart from Boston, …

How to write a travel itinerary?

Start with the numerical date of the event, and include the day of the week. Always label times with AM or PM, respective ly, and note any time zone changes. If your boss is traveling to California, but your offices are in California, include both times on the itinerary, e.g., 2:00PM PST (5:00PM EST) so they don’t have to calculate time zones on their own. We will elaborate more on arranging international travel for executives in a future post. Use the same font type and size throughout, although the style (bold, italic, underline) may be used to denote special information

How to make a travel plan for a company?

Start by dividing your actions into three stages: The Gathering Stage. Gather information about the executive’s destinations, schedule, travel preferences, etc. The Finalizing Stage. Make the reservations and buy the tickets, i.e., construct a complete travel plan that coincides as closely as possible with the executive’s schedule and preferences .

How to plan a trip for a business?

Start by dividing your actions into three stages: 1 The Gathering Stage. Gather information about the executive’s destinations, schedule, travel preferences, etc. 2 The Finalizing Stage. Make the reservations and buy the tickets, i.e., construct a complete travel plan that coincides as closely as possible with the executive’s schedule and preferences. 3 The "Be Prepared" Stage. Ensure that the executive is completely prepared for the trip, and for any unexpected scenarios or changes of plans.#N#“By failing to plan you are planning to fail.” Benjamin Franklin

How to choose a hotel for a conference?

In the case of a conference, check the option of booking a room in the hotel hosting the conference. Of course you’ll want to inquire about preferences such as room (single, double, twin, or suite), bed size, meals, gym, spa, Wi-Fi, etc.

What are the standard travel classes?

Make a list of the traveler’s airline, airport, and travel class preferences. Standard travel classes are: first, business, and economy. (Keep in mind that differences between first and business classes are not standard, so you’ll have to do some research).

What is the "be prepared" stage?

The "Be Prepared" Stage. Ensure that the executive is completely prepared for the trip, and for any unexpected scenarios or changes of plans.

What is the meaning of preparation?

Preparation is everything. Projects and operations stand or fall by the planning that precedes them. It is no wonder we say that thought and preparation go into our actions. In a sense this is true. Good planning goes into a project, possesses it, gives it life, and drives it forward towards its goal. Quite simply, the more thought and planning …

Who said action without planning is the cause of every failure?

“Action without planning is the cause of every failure.”. Peter Drucker. Leaders do not always have time to plan. Wise leaders are aware of this and seek out dedicated assistants to do their planning for them.